Minutes
Peck Community Center, Inc.
Board Meeting – January 27, 2025
Mission: “The board’s responsibility to the community is to conduct operations of the building in a responsible and business-like manner.”
Bryan Bell opened the meeting at 7:00 p.m.
Officers in attendance: Bryan Bell, Lucretia Smith, Janice Stroud, Roxana Stitt
Members in attendance: Jonathan and Kim Headrick, Ann Lassey, Chaney Kraft, Sam and Nancy Bell, Woody Stitt, Kendall Smith, Jess Stitt.
Bryan invited the London Township board members to present their proposal (Ann Lassey, Kendall Smith, Chaney Kraft). London Township would like to use the south end of our land to house their equipment. They will run electricity, create a drive on the east side of the property. They presented a formal proposal that would be a 20 year lease for $1,000 per year.
Chaney - We have liability. Do you have liability for this land and building?
Bryan - Yes. We are covered.
Woody - How much equipment are we talking about?
Kendall - We have several vehicles, a drag, dump truck and other equipment. We will be putting down rock.
Bryan - I figured you will use ½ to ⅔ of the land. Whatever works for your needs.
Kendall - We will be putting up a fence and a gate for security.
Chaney - We also discussed putting up a couple of security lights.
Kendall - If we happen to buy land, we want to make sure it won’t be a problem to get out of the contract.
Jess - I think for the benefit of both parties, it needs a few more details about a 30 or 60 day notice, would the money be prorated, etc. In 10 or 15 years, there may be different people that are not as open to negotiation.
Kendall - We would need at least 90 or 120 days to get set-up somewhere else.
Ann - I think the general population would like seeing the Peck Community Center and the London Township working together.
Bryan - Would a 20 foot drive be enough? I know you need 30 foot for the approach.
Kendil - Yes, that would be plenty.
Sam moved we accept the proposal with amendments. Woody seconded. Passed.
MINUTES - Roxana Stitt:
The December 2024 minutes were read. Motion to approve by Sam Bell. Woody Stitt seconded. Passed.
FINANCIAL REPORT – Lucretia Smith
REVENUE
Rentals - $150.00
Total Revenue - $150.00
EXPENSES
Evergy - $227.14
Black Hills Energy (2 months) - $47.20
Peck Improvement District - $60.00
Farm Bureau Insurance - $$221.68
Total Expenses - $556.02
Opening Balance - 7,551.51
Ending Balance - $7,145.49
Jess - Are there any outstanding rentals?
Bryan - No. There is one deposit pending. And we will be getting the KDHE money this month.
Sam Bell moved to accept the financial report. Woody Stitt seconded. Passed.
COMMITTEE REPORTS:
Calendar - Bryan Bell -February Rentals
February 8 - Wilson - banquet
February 9 - Anderson - banquet
February 18 - London Township
February 22 - Classen - Banquet
CAR Show Committee- David Boller was absent
We still need to get what we can for donations. The flier needs to be finalized with a QR code then we can start putting them out.
Bingo - Jess Stitt
Jess would like to put off the Bingo night until later because she is getting married in 5 weeks and has no time to do this in the manner it needs. She does have a couple of gift cards. She would like to do it in June or July.
Lucretia - We didn’t have many rentals in June so that would be a good month.
We will reset the date to June 21st.
Old Business
The rental agreement is amended to include a $10 fee for trash removal. This fee is not mandatory if the renter's prefer to remove their own trash.
New Business
We had a leak in our classroom. We assume it is from the ice and snow. There was a big puddle on the floor and it messed up 14-15 ceiling tiles. We need to fix the cause before we replace them.
Miscellaneous Business
Our next meeting will be February 24, 2025, 7:00 p.m. at the Peck Community Center.
Motioned to adjourn by Kim Headrick; seconded by Jonathan Headrick. Passed.
Meeting adjourned at 7:45 p.m.