July 2024 Minutes

Peck Community Center, Inc.

Board Meeting – July 29, 2024

Mission: “The board’s responsibility to the community is to conduct operations of the building in a responsible and business-like manner.”

Bryan Bell opened the meeting at 7:03 p.m.

Officers in attendance: Bryan Bell, Roxana Stitt, Lucretia Smith, Janice Stroud

Members in attendance: Julie Bell, Sam Bell, Nancy Bell, Woody Stitt, Janice Bell, Jonathan and Kim Headrick. 

MINUTES - Roxana Stitt:

The June 2024 minutes were read.  Motion by Woody Stitt to accept minutes. Seconded by Janice Bell. Passed.

FINANCIAL REPORT – Lucretia Smith

Revenue

Rentals - $525.00

Total Revenue - $525.00

Expenses

Evergy - $103.10

Black Hills Energy - $39.26

Farm Bureau Insurance - $221.68

Peck Improvement District - $120.00

Building supplies - $44.22

Total Expenses - $528.26

Opening Balance - $9,433.10

Ending Balance - $9,429.84

Woody Stitt  moved to accept the financial report. Seconded by Julie Bell. Passed.

COMMITTEE REPORTS: 

Fundraising - Janice Stroud 

City Rummage Sale - We made $280. Sixty three people came through and Janice handed out fliers about our rentals. Only two people had booths. Janice was asked if we were going to finish up the big room (flooring). We need to keep the sign updated, because the sale was not on it.

Bingo Night  - August 3, 2024

The supplies have arrived (cards, daubers, etc.) We will be getting the food this at the end of the week. Lucretia asked if we need more volunteers. Roxana will ask Jess tonight or tomorrow.

Soup Supper  - November 9, 2024

Julie was asked to chair this again. Roxana, Lucretia  and Linda will also be on the committee.

Christmas Fair - December 7, 2024

Booths are pretty much full. Vendor rental money will need to be in by November 5th. Janice did leave a spot for t-shirts and for Jess Stitt to have a booth. Will Sam have a food booth? 

Calendar - Bryan Bell 

August rentals - 3rd - Bingo, 4th - Council Hill Ice Cream Social and backpacks, 6th - Primary elections, 10 - Classroom rented, Trapping in the Banquet room, 13th - Township meeting. Hunter Education was to be on 17-18, but had to be postponed due to a health emergency.

Old Business 

1. Lucretia reported on our visit to the IRS. We tried to walk in and had to have an appointment, so we went the next day. The lady was nice but couldn’t help us. They only do individuals. We were given a phone number and when we called, we were told we needed two more years of statements. Roxana and I will get together soon to fill those out and turn them in. 

We are still waiting to hear from the state about the change of ownership forms so we know what we owe on sales tax. 

Janice gave Lucretia a name of someone who works for a tax attorney. The Peck Improvement District does have an attorney that we may have to use.

2. Roxana brought an HDMI cord to be kept at the center and used on the television.

3. Hunter Education class was postponed, but will be at a later date. 

New Business

1. Sam’s Club has 8’ stackable white tables for $84.98. Eight foot folding tables are $74.98. We would like to purchase a dozen of them to replace our old, heavy tables. Woody made a motion to buy 12 tables, Julie seconded. Passed. 

2. Janice said at the end of the year, the casino often donates to different charities. Could we send them a letter to be put on this list? Sam said they will donate if someone comes to work there, but what they donate is the wages of the volunteers. We need to look into this and see what we can do.

3. We would also like to get rid of the old roasters and purchase new ones. The ones we have now are from the 1960’s. We would like to buy 4 matching roasters. We will wait until October when they will probably go on sale for Thanksgiving. Motion to purchase 4 roasters by Woody Stitt, second by Julie Bell. Passed.

4. Thank you to Sam Bell for donating a third picnic table for the grounds. They are available for anyone who wants to use them, first come-first served.  Janice - Can we send a request to Sonic for their old tables? Lucretia’s brother owns some Sonics, so she will ask him about this.

5. Lucretia received car show photos and negatives from CeChel at the post office. The photos were done  by James Fullerton and he has donated them to the center.

Miscellaneous Business  

1. Should we help Council HIll with their Ice Cream Social? Bryan - We did. We donated the building.

Our next meeting will be August 26, 2024, 7:00 p.m. at the Peck Community Center

Motioned to adjourn by Julie Bell; seconded by Janice Bell. Passed.

Meeting adjourned at 7:44 p.m.